ActiveNav electronic data discovery
How ActiveNav manages unstructured data
Data discovery and classification
ActiveNav automates the discovery and classification of unstructured data, identifying sensitive and aging data across various repositories. This process helps organisations uncover data risks and value to manage their data more effectively.
Privacy and compliance
The platform ensures compliance with privacy regulations by maintaining an up-to-date data map, facilitating data subject access requests (DSARs), and providing tools for defensible data disposal. This helps organisations stay compliant with evolving regulations and mitigate compliance risks.
Data inventory and mapping
ActiveNav creates a comprehensive and continuously updated data inventory, allowing businesses to have a clear and current view of all their unstructured data. This helps in understanding data distribution and ensuring proper data governance.
Proactive information governance
The solution supports ongoing monitoring, measurement, and management of data, enabling organisations to align data ownership with accountability. This approach aids in sustainable data governance and risk mitigation by identifying data hotspots and assigning responsibility.
Dark data discovery benefits
How to successfully manage your dark data
Intuitive data mapping
Specialist role-based dashboards and heat maps to visualise the entire unstructured data estate in a single interface across all connected repositories.
Scans multiple repositories
High performance connectivity and discovery across on-premise and cloud-bases repositories from file shares to email through Microsoft 365 and Google Workspace to more specialist environments like iManage, NetDocuments and ShareFile.
Data risk analysis
Extensible proprietary scoring models to identify sensitive or regulated data hotspots across a diverse range of regulations, industry and customer-specific needs.
Consolidated access
Best-in-class, high performance, target search for fulfilment of subject access requests across all connected repositories through a single interface.
Legal practice and legal department
ActiveNav products
ActiveNav Cloud
ActiveNav Cloud is a high-performance, low-cost SaaS solution for discovering and managing unstructured data. It helps identify sensitive data, ensures privacy compliance, and maintains an up-to-date data inventory. The platform offers a single view of all data repositories, uses proprietary scoring for risk assessment, and supports ongoing governance and data hotspot identification. It's designed to be scalable and easy to deploy, providing insights quickly and maintaining data governance over time.
DC Project Suite
The DC Project Suite by ActiveNav is an on-premise data transformation toolkit designed for data cleanup, migration, and record classification. It helps identify and manage unstructured data, including ROT (redundant, obsolete, trivial), sensitive data, and intellectual property. The suite supports data labeling, migration preparation, and records classification, providing a comprehensive workbench for simplifying complex file plans and retention schedules, ensuring efficient and compliant data management.
Security Platform
ActiveNav’s security platform ensures robust protection for unstructured data through ISO 27001 compliance, Azure-based infrastructure, and comprehensive security measures. Features include automated source code analysis, penetration testing, encryption, access controls, and incident response planning. Regular audits and stringent policies for data management and employee conduct are in place to maintain high security standards. The platform emphasises low-cost, high-performance solutions tailored to business needs, ensuring continuous data governance and compliance.
Works with
Does ActiveNav Cloud store a copy of my data?
No, ActiveNav Cloud gathers metadata about the data it discovers including shape, size and composition metrics and indicators for configured data types (such as personal or case data). In this way it builds up and maintains a comprehensive inventory of the entire data estate without increasing customer's data footprint or risk exposure.
How is ActiveNav different from Microsoft Purview data discovery?
ActiveNav Cloud is designed specifically to provide visibility across all unstructured data rather than just those in the Microsoft ecosystem; further, it visualises all of that data, at scale, through a single compelling interface which is designed for use by compliance and governance teams without having to rely upon IT for technical interpretation.
ActiveNav resources
What is the difference between big data and dark data?
Big data refers to vast, complex datasets characterised by volume, velocity, and variety, actively used for analytics to drive insights and value. In contrast, dark data is collected but unused data, often untagged and unanalysed, representing untapped potential and storage costs. Managing both effectively enhances decision-making and operational efficiency, leveraging big data for active analysis and dark data for uncovering hidden insights and reducing inefficiencies.
What are examples of dark data?
Examples of dark data include archived emails, documents, customer data and system log files that are collected but not analysed, inactive documents and files stored in digital or physical archives, and internal operational data related to business processes that remain unused. These data types represent untapped potential and storage costs, highlighting the need for effective data management to uncover hidden insights and improve operational efficiency.
How do you prevent dark data?
To prevent dark data, implement ActiveNav for comprehensive data governance, regular audits, and effective data management. ActiveNav’s tools help organise and analyse data, ensuring no information goes unused. Educate employees on proactive data analysis and utilise ActiveNav's automated processes for data tagging and categorisation, making data easily accessible and valuable. This approach maximises data utilisation, uncovering hidden insights and improving operational efficiency.
What our clients have to say
We don't expect you just to take our word for it. Our clients span a wide range of industries and sectors, in lots of different countries. See how Ascertus has helped them.
It’s clear to us that the Ascertus team has sound knowledge of iManage Cloud. They are working with us patiently and systematically to meet our system requirements. Their approach to working is very straightforward and professional – with a lot of emphasis on attention to detail.
Miriam Lindsay, Senior Legal Counsel
CARDANO
Ascertus clearly stood out for its professional attitude towards customer communication. Also, unlike many other organisations, the company lays equal emphasis on providing support services and delivering technology implementations. This approach clinched the deal for us.
Nikolaj Clausen, Chief Technology Officer
LUNDGRENS
Ascertus displayed great eagerness to understand our requirements and suggest approaches that would solve our problems. Executives from the CEO downwards were involved in discussions with us, which gave us a good insight into the company’s cultural attitude towards the delivery of support services.
Jurian Hermeler, ICT Director
NAUTADUTILH N.V
Ascertus continue to impress us with their knowledge and professionalism. Their deep understanding of the iManage suite allows them to efficiently resolve the complex issues that we escalate to them allowing us to focus on delivering benefits to our firm.
Steve Dalgleish, Applications Manager
SHEPHERD & WEDDERBURN
Implementation of iManage Cloud has been painless. Ascertus and our IT service provider worked collaboratively to deliver the solution to the firm. Our involvement was only in the initial design stages to decide things like policies for file naming and matter workspaces in the application. It could not have gone smoother.
Aoife Cullen, Office Manager
OCWM LAW
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