What is iManage DMS?

    iManage is a leading Document Management System (DMS) engineered specifically for the unique demands of legal firms and corporate legal departments. It optimises document and email handling, enhances collaboration, and strengthens data security, thus streamlining workflow and improving productivity. With iManage, legal professionals can effortlessly access, manage, and secure their critical content, ensuring efficient case management and superior client service in a highly competitive legal environment.

    How iManage can streamline legal processes

    Content accessibility 

    Content AccessLegal professionals often struggle to access files remotely or across various devices, hindering workflow efficiency. Moreover, managing extensive legal documents poses challenges in organising them effectively, leading to inefficiencies in locating and retrieving critical information.

    Security and compliance

    iManage SecurityMaintaining the security of sensitive information is paramount for legal firms and corporate legal departments. iManage addresses concerns by offering robust encryption and access controls. Additionally, it assists in meeting stringent compliance requirements mandated by data protection regulations, ensuring data integrity and confidentiality.

    Collaboration and communication

    iManage CollaborationVersion Control issues and simultaneous document access hinder collaboration among legal teams. iManage facilitates seamless collaboration by providing real-time document sharing and version tracking features. Moreover, it enhances communication by offering integrated messaging and commenting functionalities, streamlining case collaboration efforts.

    Time management and productivity 

    Time productivityInefficient document retrieval processes and workflow management contribute to time wastage for legal professionals. iManage optimises time management by offering advanced iManage AI search capabilities enabling swift access to documents and streamlining repetitive tasks. 

    iManage DMS benefits

    How to reap the best benefits from iManage

    Document Searching

    Powerful search features

    Storing content in a single repository, combined with powerful search features, substantially decreases content retrieval time by 7 minutes, per search. Each users saves 240 hours annually!

    Collaboration

    Enhanced collaboration

    At the heart of iManage is collaboration. Users can create and share dedicated workspaces, check documents in and out, track changes and amends, and share files securely.

    Version Control

    Version control

    iManage version control maintains document integrity by preserving original content and creating new versions with each edit, allowing users to track changes and revert if needed. It also provides an audit trail of all edits, crucial for regulatory compliance, internal audits, and team transparency.

    data security

    Reduces risk

    Enhanced document security by enabling access permissions, ensuring only authorised personnel access sensitive information. Its robust disaster recovery capabilities protect against data loss from hardware failures, natural disasters, or cyberattacks, ensuring business continuity under all conditions.

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    DMS Cloud round

    iManage cloud or on-premises?

    iManage is available both on-premises and in the cloud, however there any many benefits to implementing a cloud-based solution.
     
    • Reduced Total Cost of Ownership (TCO): Cloud-based DMS eliminates the need for extensive on-premise hardware, such as servers and storage systems, reducing the capital expenses and maintenance costs associated with physical infrastructure.
    • Scalability: Cloud-based DMS solutions are highly scalable. They can easily accommodate growing amounts of data and an increasing number of users without the need for significant hardware upgrades. Businesses can adjust their storage needs and system capabilities as their requirements change.
    • Accessibility: Cloud-based systems allow users to access documents from anywhere, at any time, as long as they have internet access. This is particularly beneficial for remote teams or organisations with multiple locations, enhancing flexibility and enabling collaboration across geographies.
    • AI: Three new iManage AI features - AI Enrichment, Ask iManage and Mailbox Assistant - are only available in the cloud
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    iManage products

    Work

    The core DMS product for managing documents and emails, either on premises or in the cloud.

    Share

    Create a cloud-based folders, where employees and the other external collaborators can exchange files.

    Drive

    A secure way to store, search, and access files from anywhere, even when offline. Drive looks and feels like a shared network drive - zero training needed.

    Tracker

    With Tracker, users can organise tasks and content, improve visibility, and reduce risk. Knowledge workers can be more productive, collaborative, and secure.

    Threat Manager

    Detect malicious behavior and intervene to prevent data loss and delivers usage analytics to address regulatory compliance and information governance needs. 

    Records Manager

    Enables organisations to adapt to a quickly changing regulatory landscape by offering a central interface to manage both physical and electronic records.

    Conflicts Manager

    Optimised search, data analysis, and connections to third-party data sources that expedite affiliate searches to provide stakeholders with actionable results.

    iManage AI

    Use the latest iManage AI features to automatically classifying content, managing email filing and as your own digital knowledge worker assistant.

    Works with

    Co-Flo logo
    Microsoft Office
    DocuSign
    Lawcadia
    Litera
    Microsoft Teams
    Apple Icon
    Google

    Why would iManage DMS fail?

    An iManage implementation may fail due to poor user adoption, inadequate training, and lack of proper integration. Generally, if a DMS isn't user-friendly or well-integrated with other tools, or if its benefits aren't clear, users may resist adopting it and continue using familiar, less efficient methods. In this situation it becomes challenging to achieve ROI, or the implementation can fail altogether.

    The Ascertus solution

    At Ascertus we work collaboratively with our vendors and clients alike. This means we work in partnership to:

    • Establish business needs and objectives
    • Review appropriate solutions
    • Build an implementation strategy
    • Develop a bespoke onboarding program
    • Train employees to ensure adoption
    • Provide ongoing support and advice
    Everything you need to make iManage successful.
    Ascertus process

    Four steps to start your iManage journey

    Book a meeting

    One of expert consultants will discuss any business pain points and objectives.

    Product demo

    Based on the initial discovery we will tailor a solution on demo the benefits.

    Project scope

    Align on timings, budget and project structure, to support the Business Case.

    Strategy defined

    An in-depth implementation strategy is defined to ensure projects success.

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    iManage training and resources

    Knowledge Management eBook

    Download our FREE iManage Knowledge Work eBook

    iManage for beginners

    Watch our iManage for Beginners tutorial

    iManage Training

    Legal technology is only as good as the users ability. See our iManage training packages.

    What does a DMS do?

    A Document Management System (DMS) centralises document storage, enhances security with access controls, and supports real-time collaboration. It offers robust search capabilities, version control, compliance tracking, and integrates with other business applications to streamline workflows, ensuring efficient and secure document management across organisations.

    Is DMS an ERP system?

    A Document Management System (DMS) specialises in managing, storing, and securing documents. An Enterprise Resource Planning (ERP) system integrates and manages core business processes like finance, HR, and supply chain. While both streamline operations, a DMS focuses on documents, and an ERP on broader organisational functions.

    Is DMS cloud-based?

    A Document Management System (DMS) can be cloud-based or on-premises. Cloud-based DMS offers flexibility, easy scalability, and remote access with lower upfront costs. On-premises DMS provides greater control over security and customisation but requires more resources for maintenance. Both options cater to varying organisational needs and preferences.

    What our clients have to say

    We don't expect you just to take our word for it. Our clients span a wide range of industries and sectors, in lots of different countries. See how Ascertus has helped them.

    CARDANO

    It’s clear to us that the Ascertus team has sound knowledge of iManage Cloud. They are working with us patiently and systematically to meet our system requirements. Their approach to working is very straightforward and professional – with a lot of emphasis on attention to detail.

    Miriam Lindsay, Senior Legal Counsel

    CARDANO
    LUNDGRENS

    Ascertus clearly stood out for its professional attitude towards customer communication. Also, unlike many other organisations, the company lays equal emphasis on providing support services and delivering technology implementations. This approach clinched the deal for us.

    Nikolaj Clausen, Chief Technology Officer

    LUNDGRENS
    NAUTADUTILH N.V

    Ascertus displayed great eagerness to understand our requirements and suggest approaches that would solve our problems. Executives from the CEO downwards were involved in discussions with us, which gave us a good insight into the company’s cultural attitude towards the delivery of support services.

    Jurian Hermeler, ICT Director

    NAUTADUTILH N.V
    SHEPHERD & WEDDERBURN

    Ascertus continue to impress us with their knowledge and professionalism. Their deep understanding of the iManage suite allows them to efficiently resolve the complex issues that we escalate to them allowing us to focus on delivering benefits to our firm.

    Steve Dalgleish, Applications Manager

    SHEPHERD & WEDDERBURN
    OCWM

    Implementation of iManage Cloud has been painless. Ascertus and our IT service provider worked collaboratively to deliver the solution to the firm. Our involvement was only in the initial design stages to decide things like policies for file naming and matter workspaces in the application. It could not have gone smoother.

    Aoife Cullen, Office Manager

    OCWM LAW
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