What is iManage DMS?

iManage is a leading Document Management System (DMS) engineered specifically for the unique demands of legal firms and corporate legal departments. It optimises document and email handling, enhances collaboration, and strengthens data security, thus streamlining workflow and improving productivity. With iManage, legal professionals can effortlessly access, manage, and secure their critical content, ensuring efficient case management and superior client service in a highly competitive legal environment.

How iManage can streamline legal processes

Content accessibility 

Content AccessLegal professionals often struggle to access files remotely or across various devices, hindering workflow efficiency. Moreover, managing extensive legal documents poses challenges in organising them effectively, leading to inefficiencies in locating and retrieving critical information.

Security and compliance

iManage SecurityMaintaining the security of sensitive information is paramount for legal firms and corporate legal departments. iManage addresses concerns by offering robust encryption and access controls. Additionally, it assists in meeting stringent compliance requirements mandated by data protection regulations, ensuring data integrity and confidentiality.

Collaboration and communication

iManage CollaborationVersion Control issues and simultaneous document access hinder collaboration among legal teams. iManage facilitates seamless collaboration by providing real-time document sharing and version tracking features. Moreover, it enhances communication by offering integrated messaging and commenting functionalities, streamlining case collaboration efforts.

Time management and productivity 

Time productivityInefficient document retrieval processes and workflow management contribute to time wastage for legal professionals. iManage optimises time management by offering advanced search capabilities and workflow automation features, enabling swift access to documents and streamlining repetitive tasks. 

iManage DMS benefits

How to reap the best benefits from iManage

Document Searching

Powerful search features

Storing content in a single repository, combined with powerful search features, substantially decreases content retrieval time by 7 minutes, per search. Each users saves 240 hours annually!

Collaboration

Enhanced collaboration

At the heart of iManage is collaboration. Users can create and share dedicated workspaces, check documents in and out, track changes and amends, and share files securely.

Version Control

Version control

iManage version control maintains document integrity by preserving original content and creating new versions with each edit, allowing users to track changes and revert if needed. It also provides an audit trail of all edits, crucial for regulatory compliance, internal audits, and team transparency.

data security

Reduces risk

Enhanced document security by enabling access permissions, ensuring only authorised personnel access sensitive information. Its robust disaster recovery capabilities protect against data loss from hardware failures, natural disasters, or cyberattacks, ensuring business continuity under all conditions.

DMS Cloud round

iManage cloud or on-premises?

iManage is available both on-premises and in the cloud, however there any many benefits to implementing a cloud-based solution.
 
  • Reduced Total Cost of Ownership (TCO): Cloud-based DMS eliminates the need for extensive on-premise hardware, such as servers and storage systems, reducing the capital expenses and maintenance costs associated with physical infrastructure.
  • Scalability: Cloud-based DMS solutions are highly scalable. They can easily accommodate growing amounts of data and an increasing number of users without the need for significant hardware upgrades. Businesses can adjust their storage needs and system capabilities as their requirements change.
  • Accessibility: Cloud-based systems allow users to access documents from anywhere, at any time, as long as they have internet access. This is particularly beneficial for remote teams or organisations with multiple locations, enhancing flexibility and enabling collaboration across geographies.

iManage products

Work

The core DMS product for managing documents and emails, either on premises or in the cloud.

Share

Create a cloud-based folders, where employees and the other external collaborators can exchange files.

Drive

A secure way to store, search, and access files from anywhere, even when offline. Drive looks and feels like a shared network drive - zero training needed.

Tracker

With Tracker, users can organise tasks and content, improve visibility, and reduce risk. Knowledge workers can be more productive, collaborative, and secure.

Threat Manager

Detect malicious behavior and intervene to prevent data loss and delivers usage analytics to address regulatory compliance and information governance needs. 

Records Manager

Enables organisations to adapt to a quickly changing regulatory landscape by offering a central interface to manage both physical and electronic records.

Conflicts Manager

Optimised search, data analysis, and connections to third-party data sources that expedite affiliate searches to provide stakeholders with actionable results.

iManage AI

Use the latest iManage AI features to automatically classifying content, managing email filing and as your own digital knowledge worker assistant.

Why would iManage DMS fail?

An iManage implementation may fail due to poor user adoption, inadequate training, and lack of proper integration. Generally, if a DMS isn't user-friendly or well-integrated with other tools, or if its benefits aren't clear, users may resist adopting it and continue using familiar, less efficient methods. In this situation it becomes challenging to achieve ROI, or the implementation can fail altogether.

The Ascertus solution

At Ascertus we work collaboratively with our vendors and clients alike. This means we work in partnership to:

  • Establish business needs and objectives
  • Review appropriate solutions
  • Build an implementation strategy
  • Develop a bespoke onboarding program
  • Train employees to ensure adoption
  • Provide ongoing support and advice
Everything you need to make iManage successful.
Ascertus process

Four steps to start your iManage journey

Book a meeting

One of expert consultants will discuss any business pain points and objectives.

Product demo

Based on the initial discovery we will tailor a solution on demo the benefits.

Project scope

Align on timings, budget and project structure, to support the Business Case.

Strategy defined

An in-depth implementation strategy is defined to ensure projects success.

Speak to an expert

iManage training and resources

Knowledge Management eBook
iManage for beginners

Watch our iManage for Beginners tutorial

iManage Training

Legal technology is only as good as the users ability. See our iManage training packages.

What does a DMS do?

A Document Management System (DMS) centralises document storage, enhances security with access controls, and supports real-time collaboration. It offers robust search capabilities, version control, compliance tracking, and integrates with other business applications to streamline workflows, ensuring efficient and secure document management across organisations.

Is DMS an ERP system?

A Document Management System (DMS) specialises in managing, storing, and securing documents. An Enterprise Resource Planning (ERP) system integrates and manages core business processes like finance, HR, and supply chain. While both streamline operations, a DMS focuses on documents, and an ERP on broader organisational functions.

Is DMS cloud-based?

A Document Management System (DMS) can be cloud-based or on-premises. Cloud-based DMS offers flexibility, easy scalability, and remote access with lower upfront costs. On-premises DMS provides greater control over security and customisation but requires more resources for maintenance. Both options cater to varying organisational needs and preferences.

Download-our-eBook

Want to learn how to work smarter and more securely?

Download our FREE eBook today to see how a centralised repository for matter-related information can help.