Ascertus also implementing iManage Work Mobility for anytime, anywhere document access
Hanson, the country’s largest supplier of ready-mix concrete, has deployed an email and document management solution based on iManage Work (formerly HP Worksite) from Ascertus Limited for its legal department. Ascertus provides tailored information and document lifecycle management solutions to in-house legal departments and law firms in the UK. The legal department at Hanson now has a centralised solution comprising matter-related workspaces, enabling users to securely store all information pertaining to individual transactions across data sources – including correspondence, emails, and a variety of documents.
The iManage Work solution implemented by Ascertus is delivering efficiency gains to the company’s legal department. The email management system enables all outbound and inbound emails on transactions and associated documents to be saved to a central repository. Users are able to effortlessly share and locate information due to a simple, intuitive and indexed folder structure; and Google-like advanced text search capability offered by the iManage Work solution.
In conjunction with iManage Work, Ascertus has implemented pdfDocs, enabling users to quickly create pdfs of documents from within Microsoft Outlook and directly store them in the central repository as needed.
Hanson selected Ascertus for its extensive experience in delivering iManage Work-based email and document lifecycle management solutions to corporate legal departments. Following the company’s independent market investigation, iManage Work was the document management solution of choice due to the tool’s proven suitability for a legal environment and seamless integration with Microsoft Outlook.
“Ascertus has delivered a user-friendly solution that meets our department’s specific business needs,” said Ed Gretton, Head of Legal at Hanson.
Ascertus is also implementing iManage Work Mobility for the legal department at Hanson. This will ensure that the legal team has access to critical case information and documents via their Blackberry devices while out of the office or on the move.
“In today’s digital environment, the complexity of information management has grown manifold,” commented Roy Russell, Managing Director and CEO of Ascertus Limited. “We’ve undertaken numerous iManage Work implementations in corporate legal departments, so intrinsically appreciate the document management challenges of lawyers. Adopting email and document management technology offers an easy win towards efficiency, but also corporate imperatives such as compliance, so that lawyers can maintain focus on the core aspects of their jobs. We are delighted to be working with a company of the calibre of Hanson.”