Ascertus - KwikTag


	Quick Links Data Sheet; KwikTag - Product.pdf Product Briefs; KwikTag for WorkSite.pdf KwikTag for eDOCS.pdf KwikTag for SolCase/Visualfiles.pdf Case Studies; KwikTag - Duane Morris.pdf KwikTag - Briggs Morgan.pdf Online Demonstrations; KwikTag for Worksite KwikTag for e-docs KwikTag for Law Firms KwikTag for Elite KwikTag for Aderant Top 10 Reasons Our Customers Like KwikTag Easy to Learn User training takes less than an hour and uses resources and processes already in practice in the office. Works the Way You Do There's no need to change work habits or processes since scanning can be done at anytime - either before or after enteringa document. The tagging process is easy because it uses the same convention as the Post-it Note. Makes Use of Existing Resources Documents can be scanned on any network attached copier, scanner or fax machine. Leverages Existing Software No new software to learn; since often KwikTag can be used to embed document capture and retrieval right inside existing applications. Documents are displayed with standard TIFF or PDF viewers. Convenient Users can scan at any time on any network scanner, copier or fax machine. Stacks ofdocuments can be scanned as one job. With full text indexing, users can search the repository and find documents not just on how they were entered, but also on key words inside the documents. Productive Document retrievals are just a click away. Users don't need to leave their desks. With KwikTag, documents can be found more easily, and found the first time. Fast No more trips to the file cabinet or file room. Documents are retrieved at the desktop in seconds and can be shared with authorised users or sent outside the organization via email. Secure With password protection and network backups, your documents are protected and backed up, so they can be restored in the event of a disaster. Improved Customer Service Fast retrieval makes users more responsive to internal and external customers. Better Use of Staff Time Time can be spent on more meaningful activities rather than filing and retrieving paper documents.

KwikTag Digital Filing

KwikTag users get productive quickly and start realising savings from the start. In fact, 80% of KwikTag customers expand their systems within the first year. KwikTag significantly improves processes in the office, allowing users to find answers quickly.

What is KwikTag?
KwikTag is a process for capturing paper documents that incorporates a unique, patented process which eliminates the inefficiencies of other scanning applications. Users can enter documents into the system at first receipt in the organisation and then set them aside and scan them later in one stack. KwikTag can be used as a standalone repository, replacing physical filing cabinets, and/or it can be incorporated directly into your other applications. Typical applications that are integrated include Billing & Accounting (CMS.Net, Elite), Document Management solutions (Autonomy iManage / Interwoven, Hummingbird / Docs Open, Open Text eDM), Microsoft Dynamics Accounting solutions (Great Plains, Navision and Axapta) and more.

What's so different about KwikTag?
KwikTag is unique in its approach to improving the digital capture and management of paper documents. More than software, it includes a patented process. By separating the entry and scanning processes, users are able to process documents when it is convenient, allowing them to stay productive at their desks.

Is it expensive?
KwikTag is considerably less than a traditional document management solution. Since the solution is packaged, it takes significantly less time and complexity to implement.

How long does it take to set up?
A typical KwikTag installation takes between 2 and 4 days for users to be up and running, including installation and training.

How many documents can I scan and store?
KwikTag can scan an unlimited number of documents per day because of our tiered server technology. Typically, departments scan hundreds of documents per day, but many of our KwikTag customers scan several thousand pages per day, with some maintaining repositories of millions of documents. KwikTag was architected to be scalable and can easily accommodate a single department or the enterprise.

Which copiers/scanners can I use?
KwikTag can use virtually any digital copier, scanner, fax machine or multifunction device (MFP), so long as they are connected to your network.

What about security?
The good news is that KwikTag has multiple levels of security, unlike paper files. You can control access to documents both inside and outside a department. Documents in the repository are tracked by a database, giving you an audit trail and detailed logging of actions and access to documents.

How many people use KwikTag today?
KwikTag was first introduced in the year 2000 and is now in use on over 100,000 desktops in hundreds of organisations. Several Fortune 500 organisations are using KwikTag to capture and store over one million images per month in a secure environment.

Can I integrate KwikTag with my own applications?
Yes. KwikTag has been integrated to many applications, and a packaged integration may be available. An optional Software Development Kit (SDK) and Application Programming Interface (API) are available to allow you to integrate the KwikTag process into many different business applications.